Batch Issuance – Batch Details SECTION

Batch Information Department: The department associated with the Batch issuance. Issuance Type: The Batch Issuance Type of the Issuance. You can choose between Mint PDF, Mint File, and Template-based. For Template type batches, choose the template from the Template dropdown. Batch Name: The unique and descriptive name for the batch. Notes: The additional information about the batch. Tags: Used for easier search and categorization. You can enter your Custom Tag by typing and pressing enter to add the custom tag. You can also search existing tags on the field and select pre-made tags. Published Information Document Published Title: This is the title that will appear on the verification page. Document Category: This is where you can categorize your document type. The categories have their own additional fields for a more detailed categorization. Description: The brief description of the Batch Issuance to give more context about its content. Course Website: If applicable to the Batch Issuance, provide the course or related webs Skills: The relevant skills to associate with the Batch. You can enter your Custom Skill by typing and pressing enter to add the custom skill. You can also search for existing skills in the field and select pre-made skills. Required for creating a Batch Issuance: Department Issuance Type Template (if it is Template-based Batch Issuance) Batch Name Published Document Title Approval Type Optional for creating a Batch Issuance: Notes Tags Description Skills Features of Batch Issuance Approval Type: Determines how the Batch Issuance will be reviewed and approved. Select who can authorize your batch by sending them an approval request. You may choose from three types: No Approval: No approval is required. All uploaded documents are automatically marked as approved. Linear Approval: Approvers must review and approve the batch in a specific sequence, starting with the first approver and continuing in order. Parallel Approval: All selected approvers may review and approve the batch in any order. No sequence is required. If you choose Linear Approval: There is a new option called Reject by One Level. Reject by One Level has two options: Yes or No. Yes: The issuance will return to the previous approver to approve again if one of the approvers rejects it No: The issuance will be automatically rejected if one of the approvers rejects it. Descriptions of the Features: Audit Trail on Last Page: If Yes is selected, the document will have an additional page for the audit trail. If No is selected, there will be no audit trail on the last page, and the option to make it verifiable when printed will not be available Make these documents verifiable even when printed: If Yes is selected, there will be a QR Code on the audit trail. Once scanned, the user will be redirected to a page that verifies that document. If No is selected, there will be a QR code, but the link only redirects to the verifier. Save Processed Document in the System: If Yes is selected, the batch will be saved to the system even after 24 hours have passed. If No is selected, the batch will not be available for download after 24 hours, as the document will no longer be saved in the system. Send Processed Document to Recipient: If Yes is selected, the recipient will receive an email with an attached file. If No is selected, the recipient will receive an email with no attached file. Schedule Release Date: If Yes is selected, you must choose a time, date, and time zone for a batch to be released. If No is selected, the batch will be released once all approvers approve, or a releaser releases the batch/document. Document Release Controller: If Yes is selected, you must select a releaser who can release a document once all approvers approve. If No is selected, the document will be released once all approvers approve or once it is time for the scheduled release date. If the Batch Issuance is Mint PDF, here are the features: Audit Trail on Last Page Make these documents verifiable even when printed Save Processed Document in the System Send Processed Document to Recipient If the Save Processed Document in the System is toggled to YES, this will appear. If it is toggled to No, this will NOT appear: Schedule Release Date Document Release Controller If the Batch Issuance is Mint File, here are the features: Audit Trail on Last Page Make these documents verifiable even when printed Save Processed Document in the System Send Processed Document to Recipient If the Save Processed Document in the System is toggled to YES, this will appear. If it is toggled to No, this will NOT appear: Schedule Release Date Document Release Controller If the Batch Issuance is Template-based, here are the features: Audit Trail on Last Page Send Processed Document to Recipient Schedule Release Date Document Release Controller Enable Check-In Module (Found under Approval Type field) Check-In Module - If Check-In Module is toggled ON, Recipient should receive a check-in Email once document is approved and released. When the recipient receives a Check-In Email with a QR code inside. They can scan the QR code to mark themselves as present, and it will reflect on the system that they have checked in. The Issuing Authority can also do a Manual Check-in for the recipient. To do this, the Issuing Authority should go to the Action button and click on Manual Check-In. SeekPass Components Document Types for Seekpass Sharing Education – The issued recipient will be able to share their certificate on Seekpass and this will be shown on the Educational Qualifications section. You can also select Majors to include on the Certificate to be Shared on Seekpass. Microcredential - will show on Licenses and Registrations on Seekpass Digital Identity – Cannot be shared to Seekpass Human Resource – Cannot be shared to Seekpass Other – Cannot be shared to Seekpass Batch Issuance Document Status Approved – Document has been approved and has been sent to the recipient. The Issuing Authority can Download the file, Verify the file, Resend the Email to the Recipient, and View the Audit Trail. Pending – Document has pending approval needed before moving to Approved Status. Issuing Authority can View the Audit Trail, Approve and Reject the document with the Pending Status. Pending Release – Documents that have a Scheduled Release Date and/or Document Release Controller toggled on will be redirected here after being approved from Pending Status. The Issuing Authority can View the Audit Trail, Release the document to the Recipient and Reject the document with the Pending Status. Rejected – User can reject the document from Pending and Pending Release status. The document will not be sent to the recipient if it is Rejected. The Issuing Authority can View the Audit logs and Restore a Rejected document which will change its status to Pending. Expired – If the Document has an expiry date set and the date is already passed or exactly on the expiry date, it will be displayed here. The Issuing Authority can Download the Expired Document, Verify the Document and View the Audit Trail of the Document. Revoked – If you Revoke an Approved document, it will be listed here. Any Revoked Document when verified on the Verifier link will be shown as revoked as well. The Issuing Authority can only View the Audit Trail for a Revoked Document.