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Prefer a visual guide?
Download the complete design reference with layout samples and visual examples here: FilPass Template Design Guidelines
You may also continue reading below for the complete text-based guide.
A well-designed certificate reflects your organization’s credibility and professionalism. Whether it’s for training, events, recognition, or accreditation, following proper design standards ensures clarity, consistency, and system compatibility.
This guide outlines:
Understanding the difference between professional and poor design is essential.
A certificate should have:
Avoid certificates that have:
A poorly designed certificate reduces credibility and may not be approved for system use.
Each certificate must contain complete and accurate details. Variables may vary depending on the template, but commonly include:
Note: Variables may vary per template design. Adjust or add variables depending on your specific use case.
Incomplete certificates may be rejected for lacking required details.
Only the following fonts are supported and licensed in the system:
Yes, but only for default backgrounds.
However:
To avoid compatibility issues, it’s best to use the approved font list.
To process your certificate template, you must submit:
Specify your document’s paper size:
Clearly indicate this during submission.
You must provide:
A certificate version with placeholder/dummy characters showing layout positioning.
A blank certificate that still includes:
These versions help validate formatting and system compatibility before live implementation.
The QR code and Credential ID are critical components and must follow layout rules.
Improper QR code placement can cause scanning issues and rejection.
Certificates may accommodate:
Ensure:
Always design with longer names in mind to avoid layout breaking.
Before submission, confirm:
✔ Logo is clear and high-resolution
✔ Fonts are limited to 1–3 styles
✔ Colors follow corporate branding
✔ Text spacing is clean and readable
✔ QR code is clear and properly placed
✔ Format is consistent throughout
✔ All required variables are included
A professional certificate design ensures credibility, consistency, and system compatibility. By following these guidelines, you minimize revisions and ensure smooth implementation.
No, FilPass requires access to the document layout to generate the hash. Without a readable design reference, the conversion cannot proceed.
At the moment, the system issues and sends the document to the email address used in the original batch. If you need to share the same issued document with another recipient (e.g., HR) or a different