Event Module Launch

We're excited to introduce the Event Module in FilPass V2. This new module provides organizations with a complete end-to-end platform for creating, managing, and running events—from event registration and attendee management to approvals, payments, and digital credential issuance.

The Event Module is designed to simplify event management by centralizing every stage of the event lifecycle into a single, configurable workflow. Organizations can build customized event registration forms, manage attendees, automate approval processes, collect payments, and issue verifiable digital credentials—all from one platform.

🎥 Event Module Walkthrough Video

New to the Event Module?

Watch the walkthrough video below for a guided overview of the complete Event workflow, including event creation, attendee registration, approval processing, payment configuration, attendee management, and document issuance.

This video covers:

• Introduction to the Event Module
• Navigating the Event Module
• Creating an Event
• Configuring Event Request Details
• Configuring Event Details
• Configuring Applicant Details
• Configuring Event Issuance
• Configuring Approval Workflow
• Configuring the Payment Module
• Configuring Guest Registration
• Configuring Custom Tabs
• Publishing an Event
• Recipient Event Registration
• Managing Event Attendees
• Processing Event Approvals
• Issuing Event Credentials

What is the Event Module?

The Event Module enables Issuing Authorities to create fully configurable online events for participants. Every event can include customized registration forms, attendee information, approval workflows, payment collection, guest registration, and automated issuance of digital credentials—all managed within a single module.

Whether your organization is conducting seminars, conferences, workshops, training programs, certification events, graduations, orientations, webinars, or corporate activities, the Event Module provides a flexible workflow that adapts to your event requirements while reducing manual administrative work.

Module Navigation

The Event Module is accessible from the main navigation and consists of three primary sections:

• Events
• Attendees
• Approval

These modules work together to manage the complete event lifecycle—from event creation and attendee registration to approvals and document issuance.

Events

The Events section serves as the starting point for every event.

Issuing Authorities can create, configure, preview, publish, duplicate, archive, and manage events before making them available to participants.

Each event is organized into dedicated configuration tabs:

• Request Details
• Event Details
• Applicant Details
• Approval
• Issuance
• Payment
• Guest
• Custom
• External Remarks

This modular approach allows each stage of the event workflow to be configured independently based on organizational requirements.

Request Details

Configure the general information and behavior of your event before publishing it.

Available fields include:

• Department
• Published Event Title
• Event Name
• Public Event Link
• Published Description
• Header Image

Organizations can also configure how the event behaves using built-in settings.

Available workflow options include:

• Enable Event Module
• Enable Applicant Details
• Enable Approval Workflow
• Enable Document Issuance
• Enable Custom Tabs
• Enable Payment Module
• Enable Guest Access
• Enable External Remarks

These settings allow organizations to customize the registration process according to their operational needs.

Event Details

The Event Details section allows organizations to build a professional and informative event page for attendees.

Available configuration includes:

• Event Title
• Event Category
• Event Description
• Event Banner
• Start and End Dates
• Event Schedule
• Time Zone
• Event Location
• In-Person, Virtual, or Hybrid Events

Organizations can also enrich their event pages by adding:

• Event Agenda
• Speaker Profiles
• Organizer Profiles
• Sponsor Logos
• Custom Sections

These features help provide attendees with all the information they need before registering while creating a more engaging event experience.

Applicant Details

Collect participant information using configurable registration forms.

Features include:

• Reusable Template Fields
• Custom Fields
• Required and Optional Fields
• Field Templates
• Custom Field Ordering

Organizations can collect only the information necessary for each specific event, making the registration process simple and organized for attendees.

Issuance

The Issuance tab integrates digital credential generation directly into the event workflow.

Available configuration includes:

• Template Selection
• Batch Name
• Notes
• Tags
• Document Metadata
• Published Document Title
• Course Information
• Skills
• Description
• Course Website

Additional issuance features include:

• Audit Trail
• Printable QR Verification
• Send Processed Documents to Participants
• Scheduled Release Date
• Document Release Controller

These capabilities allow organizations to automatically issue verifiable digital certificates, IDs, badges, or other credentials once participants successfully complete the event requirements.

Approval

Configure approval workflows before registrations proceed to document issuance.

Supported capabilities include:

• No Approval
• Linear Approval
• Parallel Approval
• Multi-Level Approvers
• Approval Remarks
• Reject-by-Level Configuration

Organizations can require internal review before attendees are accepted into the event or before credentials are released.

Payment

Enable payment collection directly within the event registration process.

Available features include:

• Invoice Configuration
• Event Items
• Platform Fee Options
• VAT Configuration
• Item Pricing
• Maximum Item Limits
• Participant Purchase Limits
• Custom Sale Periods

This allows organizations to manage paid events, workshops, ticketed conferences, and training programs without requiring separate payment systems.

Guest Registration

The Guest module allows participants to register even without a FilPass account.

Guests can access the event using a public event link or QR code, complete the registration form, and submit their application directly.

This makes events more accessible to external participants while maintaining a streamlined registration process.

Custom Tabs

Organizations can create additional tabs to collect information that goes beyond the standard registration form.

Custom tabs can be:

• Added
• Renamed
• Deleted

This provides flexibility for institution-specific requirements without modifying the standard event workflow.

Attendees

The Attendees module provides a centralized location for managing everyone who has registered for an event.

Issuing Authorities can:

• View attendee applications
• Review submitted information
• Monitor registration status
• View payment status
• Track document processing
• Open attendee responses
• Revoke registrations
• Manage participant records

Built-in filters allow administrators to quickly locate attendees based on their application status, making large events easier to manage.

Approval Module

The Approval module allows designated reviewers to process attendee applications before documents are issued.

Approvers can:

• Review registrations
• Open attendee responses
• Approve applications
• Reject applications
• Add approval remarks
• Continue document processing

This ensures organizations maintain proper governance and review procedures throughout the event registration process.

Recipient Experience

Participants can conveniently complete the entire event registration process online.

Recipients can:

• Browse available events
• Register through public event links
• Complete registration forms
• Upload required information
• Complete event payments (when enabled)
• Save drafts and continue later
• Track application progress
• Receive issued digital credentials

The participant experience automatically adapts based on the workflow configured by the Issuing Authority, providing a seamless registration experience for every event.

Workflow Status

Events support multiple lifecycle stages to help administrators manage every event efficiently.

Available statuses include:

• In Progress
• Published
• Active
• Archived

Each status provides different actions such as editing, previewing, duplicating, publishing, archiving, restoring, and managing attendees throughout the event lifecycle.

Key Benefits

The Event Module helps organizations:

• Streamline event management from registration to credential issuance
• Eliminate manual attendee tracking and document processing
• Build professional and customizable event registration pages
• Collect attendee information using flexible registration forms
• Configure approval workflows based on organizational policies
• Collect event payments securely within the platform
• Automate digital certificate and credential issuance
• Monitor attendee registrations and application progress in real time
• Improve participant experience through a centralized registration process
• Increase operational efficiency by managing the entire event lifecycle from a single platform

Learn More

For a comprehensive understanding of the Event Module, we recommend watching the Event Module Walkthrough Video included above, which demonstrates the complete workflow—from creating an event and configuring registration settings to managing attendees, processing approvals, collecting payments, and issuing digital credentials.

You can also explore the FilPass Help Center for detailed guides, feature documentation, FAQs, and troubleshooting articles related to the Event Module.

Access the Event Help Center:

• Issuing Authority
• Recipient

This resource is regularly updated with the latest documentation, feature enhancements, and best practices to help you maximize the capabilities of the Event Module.