Overview

The Audit Logs page allows users to track all recorded system activities within their account. It provides visibility into document actions, batch operations, and account-related activities. This feature ensures transparency, traceability, and accountability of user actions within the platform.

The Audit Logs page is divided into three main tabs:

• Document
• Batch
• Account

Each tab displays activity records relevant to its category.

Viewing Audit Logs

When you navigate to the Audit Logs page, the system automatically loads records based on the selected tab. By default, logs are displayed in a paginated table format with a predefined number of items per page (e.g., 10 items).

Each record includes the following information:

• Timestamp
• Document ID
• Batch Number
• Batch Name
• Activity (e.g., Approved)
• Release Timestamp
• User
• Department – Role

Users can switch between the Document, Batch, and Account tabs to view different types of activity logs. The displayed data updates automatically when a different tab is selected.

Searching and Filtering Logs

The Audit Logs page provides multiple search and filtering options to help users quickly locate specific records.

Global Search

The Global Search field allows users to search across multiple visible columns at once. Entering a keyword will filter results dynamically based on matching values within the current dataset.

Column-Specific Search

Each searchable column includes its own search field. Users may filter logs by:

• Document ID
• Batch Number
• Batch Name
• User
• Department – Role

This allows for more precise filtering compared to global search.

Date Filters

Users can filter logs based on:

• Timestamp (activity date)
• Release Timestamp

Selecting a date or date range will display only records that match the selected criteria.

Activity Filter

The Activity dropdown enables filtering by specific actions such as:

• Approved
• Rejected
• Release
• Upload
• Restore
• All

Combining Filters

Multiple filters can be applied simultaneously. For example, users may filter by:

• Activity = Approved
• User = Specific User
• Date = Specific Range

The system will display only records that match all applied filters.

Clearing Filters

Clicking the Clear Filter button resets all search fields and filters to their default state and restores the full dataset view.

Pagination and Navigation

The Audit Logs page supports pagination to manage large datasets.

Users can:

• Navigate to the next or previous page
• Click a specific page number
• Enter a page number in the "Go to page" field
• Change the number of items displayed per page

The table updates automatically based on the selected pagination settings.

Downloading Audit Logs

The Download button allows users to export audit log records.

The exported file may include:

• All records (if no filters are applied), or
• Only filtered results (if filters are active)

This feature is useful for reporting, auditing, and compliance documentation.

Data Accuracy and Real-Time Logging

The Audit Logs system automatically records relevant system activities. When an action is performed (e.g., approving a document), a corresponding audit entry is generated.

Each log entry records:

• The exact timestamp of the action
• The user who performed the action
• The associated department and role
• The related document or batch information

Logs are generated automatically and cannot be modified or deleted by users to preserve data integrity.