Overview

The Account Audit Logs module is a central administrative repository designed to provide a comprehensive, chronological record of all modifications made to the system’s organizational structure and user permissions. This module is a critical component for maintaining security, transparency, and accountability within the platform.

Viewing Account Audit Logs

When the Account tab is selected, the system displays a table containing administrative and account-level activity records. This section is primarily used to track organizational changes, such as the creation of departments or role assignments.

Each entry includes the following information:

• Timestamp: The exact date and time the action occurred.
• Department ID: The unique system identifier for the department (if applicable).
• Role ID: The unique alphanumeric string identifying the specific permission level used.
• Remarks: A description of the action taken (e.g., Department created).
• User: The name of the individual or system account that performed the action.
• Department – Role: The specific entity name combined with the assigned role.
• Status: The current state of the record (e.g., All, Active, Pending, Inactive).

By default, the system displays 10 items per page. Users may navigate through multiple pages if more records are available, as indicated by the "Showing X of X" counter.

Searching and Filtering Account Logs

The Account tab includes specialized filtering and search tools to help users audit organizational changes and identify specific administrative actors.

Global Search

The Global Search field at the top of the table allows users to search across all visible columns simultaneously. This is ideal for finding a specific ID or a User name without knowing which column it resides in.

Column-Specific Search

Users can refine their results by entering specific values into the individual search boxes located under the column headers:

• Department ID
• Role ID
• Remarks
• User
• Department – Role

Date Filter

The Timestamp column features a dropdown filter (e.g., All Dates, Today, Last 7 Days) that enables users to narrow down logs to specific calendar days or custom ranges. This is essential for investigating actions that occurred during a specific shift or deployment window.

Status Filter

The Status dropdown allows users to filter records based on the operational state of the entry, such as:

• All
• Active
• Pending
• Inactive

Combining Filters

Multiple filters can be layered to find highly specific data. For example, a user can filter by:

• User = "Stage IA JD"
• Status = "Inactive"
• Timestamp = "Feb 19, 2026"

The table will dynamically update to show only the records meeting all three criteria.

Clearing Filters

Clicking the Clear Filter button (located next to the Download button) resets all search fields and dropdowns to their default state, restoring the full list of account logs.

Pagination and Navigation

The Account Audit Logs utilize a pagination footer for efficient data management. Users can:

• Use the Double Arrow buttons to jump to the first or last page.
• Use the Single Arrow buttons to move forward or backward by one page.
• Click a Specific Page Number (1, 2, 3, etc.).
• Type a number into the “Go to page” input field for direct access.
• Adjust the Items per page (e.g., changing from 10, 50, 100) via the dropdown menu.

Downloading Account Logs

The Download button allows users to export the account audit history for external reporting or security compliance reviews.

• Filtered Export: If filters are currently applied, the system will only export the visible, filtered results.
• Full Export: If no filters are applied, the export will include the entire history of the Account logs. The downloaded file maintains the same column structure as seen in the web interface.

System Integrity and Automated Logging

To maintain a high standard of security and accountability, the system automatically captures every account-level change.

• Immutable Records: Audit log entries are system-generated and cannot be edited or deleted by any user, including administrators.
• Granular Tracking: By recording the Role ID and User simultaneously, the system ensures that even if a user has multiple roles, the specific permission set used for an action is permanently documented.