In FilPass, Document Release Management (DRM) plays a pivotal role in ensuring that documents are properly vetted and controlled before they are officially released. The Document Release Controller is the final step in this process, acting as the crucial checkpoint before a document becomes available for distribution or publication.
The Document Release Controller operates based on two key scenarios regarding the release of documents:
Yes – Additional Approval Required: In some cases, the Document Release Controller may mandate additional approval before a document can be released
No – Automatic Release upon Final Approval: Alternatively, once a document has been approved by the last designated approver, the Document Release Controller will automatically process the release of the document.
How to Release a Document in FilPass
1. Log In as the Releaser or Administrator: Begin by logging into the FilPass system with the appropriate credentials. You should be logged in as the releaser, an administrator, or another designated role responsible for the Document Release Controller function.
2. Navigate to Batch Issuances: Access the Batch Issuances section and open the batch
3. Click the document
4. Select Pending Release: Locate the document(s) that are in the Pending Release status. This section lists all documents that have been approved and are awaiting the final release action. Click the 3 dots and click release
5. Add initial remarks and click submit
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